Accounting Labels

Make invoices, receipts and financial documents easier to identify with custom-printed accounting labels. Choose the wording used within your own process and receive a convenient roll of labels ready to peel and apply.

Accounting stickers are useful for accounts departments, bookkeepers, finance teams, charities, schools and small businesses that still handle paper records or supporting documents.

Print the wording your business uses

Different businesses organise their paperwork in different ways. Rather than being limited to a small selection of standard messages, you can choose wording that matches your own accounts and approval process.

Popular accounting label wording includes:

• Paid
• Payment Due
• Overdue
• Entered
• Posted
• Checked
• Approved
• Awaiting Approval
• Copy Invoice
• Duplicate
• Credit Note
• Purchase Invoice
• Sales Invoice
• VAT Receipt
• Do Not Pay
• Query

You can also add a short department name, instruction or reference used specifically by your organisation.

What can accounting labels be used for?

Printed accounts labels can support a wide range of office and bookkeeping tasks, including:

• Marking invoices as paid or entered
• Identifying documents awaiting approval
• Separating originals from copies
• Highlighting overdue accounts
• Marking credit notes and statements
• Organising purchase and sales invoices
• Identifying VAT receipts
• Flagging documents with a query
• Organising folders and archive boxes
• Supporting internal document-control procedures

The labels provide a visual status or instruction. They do not replace entries within your accounting software, approval records or any documents your business is required to retain.

Choose from three paper colours

• Matt white paper – a clean and professional option for everyday files, invoices and records.
• Radiant red paper – useful for urgent instructions, overdue accounts, queries and documents requiring attention.
• Radiant yellow paper – a bright option that is easy to spot on paperwork, folders and boxes.

All three materials are printed in black to provide clear contrast. The actual meaning of each colour is chosen by your business, so it is worth using colours consistently across your team.

Three practical label sizes

Choose from 37 × 24mm, 51 × 29mm and 76 × 49mm rectangular labels.

• 37 × 24mm – suitable for short messages such as “Paid”, “Entered” or “Copy”.
• 51 × 29mm – provides more space for a two-line status or instruction.
• 76 × 49mm – best for longer wording, multiple lines or information that needs to be particularly noticeable.

Select a size that allows the complete message to remain clear. Avoid squeezing long instructions onto the smallest label using text that will be difficult to read.

Accounting labels supplied on rolls

Every label is supplied on a roll, keeping your accounting stickers organised and ready to use. Store a roll beside the accounts desk, filing area or document tray so staff can mark paperwork as it is processed.

The labels use permanent adhesive and are intended for clean, dry surfaces such as paper, card, envelopes, folders, document wallets and archive boxes.

Create a consistent office process

Accounting labels work best when every member of the team understands what each message and colour means. A simple internal system might use:

• White labels for completed or routine processes
• Yellow labels for documents awaiting action
• Red labels for urgent issues or items that should not be processed

This is only an example. Choose wording and colours that suit your own procedures, then use them consistently to reduce confusion.

Check the wording before ordering

The same design is normally repeated throughout the roll, so check spelling, capitalisation and punctuation carefully. Short wording in a clear typeface will usually be easier to recognise at a glance.

If you need several different messages—for example “Paid”, “Entered” and “Awaiting Approval”—order each one as a separate design. Contact us if you would like advice on the most economical way to order several versions.

Not a substitute for accounting records

These labels are designed to help organise physical paperwork. They do not prove that a transaction has been paid, approved, entered or checked, and they do not replace appropriate financial records or controls.

Your business remains responsible for maintaining any accounting, tax and document-retention records it requires. Ask your accountant or professional adviser if you are unsure about your obligations.

Why choose StickyLabels?

• Your own accounting wording
• Clear black printing
• Matt white, radiant red and radiant yellow paper
• Three practical rectangular sizes
• Permanent self-adhesive labels
• Supplied on convenient rolls
• Minimum quantity of just 100 labels
• Quantities available up to 10,000 online
• UK label manufacturer established in 1973
• Fast production and tracked UK delivery options

Can’t find what you’re looking for? Visit the StickyLabels homepage to explore our complete range of custom labels and stickers.